Research Policies

Only one request for one record will be handled at a time. Please do not send a second search request or a request for record copies while you have a request pending. Please do not send several requests in separate enveolopes

All materials in the Metro Archives are non-circulating and cannot be checked out.

The following are not permitted in the Metro Archives:

  • - Food or snacks.
  • - Drinks, including water bottles.
  • - Backpacks, suitcases, or duffel bags.
  • - Trash or laundry bags.
  • - Computer laptop bags (laptops are allowed).

The Metro Archives does allow laptops and cameras to be used. However, if you choose to use a digital camera, please disable the flash.

Only pencils are permitted in the Metro Archives. Ink, ballpoint pens, indelible pencils, and correction fluid are prohibited to avoid damage to materials.

Please wear cotton gloves when handling older and/or fragile materials. Metro Archives staff will be glad to supply you with a pair if needed.

Please refrain from using cell phones while in the research area as a courtesy to other researchers and staff.

Photographs and Reproductions

Researchers may take photos of materials in our collections, provided they do not use a flash.

The Metro Archives does not hold the copyright to the pictorial works in its collections. The nature of historical archival photograph and slide collections means that copyright or other information about restrictions may be difficult or even impossible to determine. The publishing party assumes all responsibility for clearing reproduction rights and adhering to the U.S. Copyright Code.

Please credit the Metro Archives if you use any reproductions of our materials for public use.

Photocopies and Scans

The Metro Archives has a self-service photocopier available for researchers. Fees are 10 cents per page.

Researchers wishing to obtain scans of our materials in our collections may ask a member of staff for assistance. Fees for copies of photographs and/or slides are $5.00 per scan.

Access to Materials Located in Our Storage Facility

The Metro Archives has a number of materials and collections stored offsite. If you are requesting resources that are located in our storage facility, please allow 2-3 days for us to retrieve them. Please provide is with a phone number or email address so that we can contact you when the materials are in.

Copyright Policy

The Metro Archives will provide reproductions of a reasonable amount of material from its collections, provided that such copying is consistent with donor instruction and copyright law. All duplication services are made with the understanding that the reproductions will be used in accordance with U.S. copyright law and "fair use" provisions. The person requesting the reproduction assumes all responsibility for infraction of copyright and of any use exceeding fair use.

The Archives's physical ownership of materials does not imply ownership of literary rights or copyright, and it is the responsibility of the patron to determine copyright ownership. The Archives reserves the right to limit or prohibit reproduction for reasons that may include but are not limited to the condition of the materials, security reasons, or possible violation of copyright laws or donor restrictions.